RECENT
MAIT BOARD or MEMBERSHIP MEETING
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MAIT BOARD OF DIRECTORS MEETING MINUTES
Date: October 13, 2006
Place: Irish Inn, Glen Echo
Time: 1:00 pm
Members Present: Rebecca Sears, Suzanna Hillegass, Donna Bowman, David Bowman, Deborah Mulhern, Dorothy Simcox, Peggy Brennan, Judy Neary
Members Absent: Sharon Nalley, Jody Irving
Business:
Approval of minutes from previous meeting: Approved
Old Business:
1. Maryland meeting location: Dorothy will connect with Carl Siegel to coordinate.
2. Mentoring: Suzanna proposed a soup dinner followed by viewing of a Master Trainer video followed by group discussion.
3. Scholarship Fund: Board approved a motion to enable Paul Ruffer to draft a letter to the IRI board requesting matching funds for the Scholarship Fund.
4. Judy requested clarification for distribution of Board Meeting Minutes. The minutes will be sent as an attachment to an email to the board asking for corrections. The minutes will then be sent to Tom Hillegass to post on the website.
New Business:
Valentines Day 2007: Suzanna Hillegass and Peggy Brennan will co-chair this event for MAIT members and their spouses/partners. Jody Irving and Donna Bowman will also assist.
Programs: Flyer distributed (see attached) listing events scheduled for 2006/2007
Scholarship Committee: Motion put forward for the Board approved submitting a proposal for matching grants for a minority candidate serving their community for two scholarships. Motion put forth by Suzanna. Seconded by Deb Mulhern – passed unanimously. A suggestion to the Scholarship Committee was made to discuss how to solicit contributions to the fund and then report back to the Board.
Administrative Assistant: Rebecca requested feedback on how having the Admin Assistant outside the area is working. Not addressed at this meeting.
Dates of Future Board Meetings: December 8, 2006 following the Educational Event; 12-3 pm.
List of Attachments: 2006-2007 MAIT Meetings and Educational Events
Adjourned: 2:40 pm
Respectfully submitted, Judy Neary
Date: September 29, 2006
Place of Meeting: McLean Bible Church
Gathering for coffee and bagels
Call to Order and Welcome: 9:00 am
Business:
Reports:
-Secretary: Judy Neary; Minutes of 6/9/2006 approved
-Treasurer: Deborah Ross
· 06-07 Budget unanimously approved (see attached)
· $1105 surplus expected
· We are now totally caught up with the IRS
-Membership: Cathy Balzarett
· 50 paid members as of today’s meeting
· Members must have paid dues by 10/15/06 to be included in directory
-Scholarship Committee: Paul Ruffer
· There is a proposal to apply for a Matching Funds grant for a scholarship for under-represented group in the MAIT community to attend training.
· Scholarship will be open to under-represented groups working in various settings (e.g. public clinics, schools, private non-profits) in addition to private practitioners.
-Resource Sharing: Cliff Ayers
· Library Contents (attached)
· Recommendation to contact trainers to ask if they would like to donate materials the MAIT library.
-Mentoring: Suzanna Hillegass
· A December 3, 2006 meeting is scheduled to begin discussing
-Peer and Couples Groups: Gloria Mog
Election of Officers:
- Presidents: Rebecca Sears
- Treasurer: Deborah Mulhern
- Co Vice-Presidents: Donna and David Bowman
- Member-at-Large: Dorothy Simcox
● Motion
to approve; seconded; passed (unanimous)
Certificate to Newly Certified Therapists: Gwen Sojen, Paul Ruffer, Catherine Zynn, Beverly Booth, Mary Ellen Everett, Vicky van Cleave
Appreciation of departing Board Members:
- Cliff Ayers: Past President
- Deborah Ross: Treasurer (2 years)
Community Check-In
Respectfully Submitted, Judy Neary
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MAIT BOARD OF DIRECTORS
MEETING MINUTES
Date: June 9, 2006
Place: McLean Baptist Church
Time: 1:00 pm
Members Present: Suzanna Hillegass, Ann Dobberton, Peggy Brennan, Cliff Ayers, Judy Neary, Deborah Ross
Members Absent: Sharon Nalley, Sharon Scott, Jody
Irving
Call-to-Order, General Announcements and Check-In:
Business:
Approval of minutes from previous meeting: Approved
Policies and Procedures Committee Report:
1. Each Chair is responsible for maintaining their own manuals and meeting the responsibilities of their position.
2. The President should be supervising the Administrative Assistant. The Assistant is responsible for being aware and reminding the Chairs of upcoming obligations and responsibilities including due dates.
3. Each Chair should have a copy of their End-of-Year Report in their manuals.
Treasurer’s Report:
1. $15,851.71 in all combined accounts ($10,367.05 in Wachovia checking account; $4,786.38 in Wachovia savings account; $698.28 due from PayPal.)
2. Budget for 2006-2007 presented. Changes to the budget include new amounts for Board Meeting Food to $250 and Valentine Party Food, which is now a line item under membership, was set at $200.
3. The web-based telephone line will be cancelled. Sharon Nalley has agreed to allow her home phone to be used for MAIT inquiries and contact information. Concerns about inquirers being confused about North Caroline phone number and no mention of MAIT on answering message.
4. Deborah will be rotating off the Board. Board members expressed appreciation for her hard work and dedication during her time as Treasurer.
5. Motion for Budget approval. Unanimously approved by the Board.
6. Motion that the Board recommend that the Policies and Procedures Manual reflect that requests for reimbursement be made within 90 (ninety) days with allowance for submittal without reimbursement form. If this occurs, receipts must be signed and event noted on the receipt. Unanimously approved by the Board.
Education Committee Report:
Twenty-one people attended the Rick Brown event which resulted in a $790.28 profit from the event.
Membership Committee Report:
1. Deadline for submission of Membership fees will be earlier than in past years.
2. Forms will be revised to include a question re: interest in peer groups and request for members to volunteer for one of the standing committees.
Other Standing Committee and Ad Hoc Reports:
1. Imago Resource Exchange – We now have the Bowman’s training on tape. Cliff transferred this to DVD. It will be reproduced by Sharon. The Board decided that owner’s of materials they are willing to loan will be handled between the owner and the lendee. For materials that are owned by MAIT, Sharon will mail the items out in a bubble mailer with return mailer that is pre-addressed and pre-stamped. Items are to be returned to Sharon within one month. Lenders will be charged $8 to cover reproduction and postage costs. Cliff will send an email to the membership and make an announcement at the Reconnection Day about the Resource Exchange. MAITS extra video camera is available for loan for use to make clinical training videos on a first come first served basis.
2. Mentoring Program – No new information.
3. Peer Group – no report
Old Business:
1. Videotaping Education Events – Tom Hillegass has volunteered to do this and he will not charge MAIT for his services. A volunteer is needed to fill in should Tom be unavailable. The Board has decided that when a member does the videotaping they will not be charged for the event. However, the member must understand their primary responsibility is to record the event.
2. IRI liaison – Judy Neary. Judy will be on a subcommittee working on helping new regions develop by-laws and guidelines.
3. Maryland meeting location – No new information.
New Business:
1. Scholarship Fund – No new information
2. Collaborative Law – Ken Sprang will be invited to a future meeting.
Other:
The annual meeting will be on September 29, 2006 at McLean Bible church.
Dates of Future Board Meetings: September 29, 2006 following the membership meeting; 12-3 pm.
List of Attachments: 2006-2007 Budget, Financial Statement Summary 2005-2006, Post Education Event Worksheet Summary 2005-2006
Adjourned: 2:40 pm
Respectfully submitted, Judy Neary
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MAIT MEMBERSHIP MEETING
MINUTES
Date: June 9, 3006
Call-to-Order: 9:05 a.m.
Business:
Approval
of minutes from previous meeting: approved
Treasurer’s
Report:
Education
Report: The events scheduled for the
next year are:
9/29/06:
Reconnection Day
11/10/06:
Barry McCarthy – Sex Therapy
12/8/06:
Integration Meeting of Barry McCarthy training
1/28/06:
Advanced Couples Workshop for Imago Therapists and their partners
1/23/06-1/25/06:
Residential Training for Imago Therapists with Hedy
2/10/06:
MAIT Valentine Party for MAIT members and
partners
3/2/06:
Integration Meeting of Hedy’s training
Membership
Report – There are 105 registered members. Membership packets will be
mailed to members in August. Registration deadline will be earlier than in
previous years. Dues will stay the
same; $100 per year. Peggy encouraged
the membership to bring a non-Imago colleague to meetings and education
events. If members are attending
professional meetings Peggy has MAIT brochures that can be distributed.
Professional
Development –
Mentoring
– Suzanna Hillegass. We are looking for
volunteers to help with this program.
Support
and Peer Groups – Gloria Mog is chairing this committee; nothing new to report
Resource
Sharing – Cliff Ayers is chairing this committee. He is looking for materials
for the MAIT Library and other materials for lending to the membership.
New
Business:
Scholarship Fund: We are seeking
volunteers to chair and develop this committee.
Collaborative Law – Ken Sprang has
recently had surgery was unable to present.
Old
Business:
Videotaping of Educational Events: Tom Hillegass has
volunteered to videotape educational events.
Other:
Ron
Clark: Ron reports that a new program, Imago
Connects, was recently introduced at the Smart Marriages conference. This is a program designed to introduce
Imago to the Community. A DVD is currently
being edited and produced with demonstrations of Imago techniques.
There
will be a celebration of Imago’s 25th Anniversary at Harville and
Helen’s ranch. There will be a small
fee for attending this event and transportation will be provided.
Next Meeting: September 29, 2006 at
McLean Baptist Church
Respectfully
Submitted: Judy Neary
-----------------------------------------------------------------------------------------------------------
Date: April 21, 2006
Place: 6510 Montrose St. Alexandria, VA 22312
Time: 11:00 a.m.
Members Present: Suzanna Hillegass, Rebecca Sears, Peggy
Brennan, Gloria Mog, Jody Irving, Cliff Ayers, Judy Neary
Members Absent: Sharon Nalley, Sharon Scott, Ann Dobberton,
Deborah Ross
Call-to-Order, General Announcements and Check-In:
Business:
Approval of minutes from previous meeting: Approved
Treasurer’s Report:
Post Event Worksheets are attached for Hedy’s Training and
the Valentine’s Day Event.
Budget Request Forms were distributed and should be
submitted to Deborah by May 15, 2006 for the next fiscal year.
Education
Committee Report:
Rick Brown will be providing a day-long training on May
5, 2006.
A Year-in-Review will be presented at the June meeting.
Barry McCarthy, an
expert on Sex Therapy, is scheduled to present in November. There will be a follow up meeting to this
training for MAIT members who are not Sex Therapists to help integrate Barry’s
material.
Membership Committee Report:
The MAIT membership form should be provided to trainees.
Forms will be revised to include a question re: interest in
peer groups.
Other Standing Committee and Ad Hoc Reports:
Continuing Ed for Couples – Gloria Mog. There has been no
response to flyers and emails advertising the events. Two spring programs were cancelled. The Board agreed to retire this offering.
Imago Resource Exchange – Cliff will assume this
responsibility
Mentoring Program – Suzanna has volunteered to chair this
upon the end of her term as President.
Peer Group – Gloria Mog will work on developing this
program.
Old Business:
Valentine’s Day Event:
We made $73 profit from the event. 76 couples attended and
the event was enjoyed by attendees. We
are expecting $255 from IRI. In the
future we will consider a Friday or Saturday event in a venue that would allow
us to provide our own food.
Suggestion made to have a Valentine MAIT party in lieu of the MAIT annual picnic/play
date. Recommendation seconded – passed.
Videotaping Education Events – Cliff Ayers. Cliff will announce to the membership that
we have a video tape of recent training available for loan. We now have two video recorders allowing us
to make one available for loan for members needing to tape sessions for
supervision/training purposes.
IRI liaison – Judy Neary.
The Global Committee meeting met on April 5, 2006 via phone
conferencing. Discussion included
looking at ways to support Regions outside of the United States as Imago grows
internationally and experiences developmental challenges. Also discussion regarding how to help
regions grow their memberships.
Maryland meeting location – No suggestions have been made.
Suzanna will send an email to the membership soliciting suggestions.
New Business:
Scholarship Fund – A Scholarship Task Force needs to be
established. We need to apply for
matching funds from IRI. Bob Whitten
and Glynn Ford will be approached by Suzanna to head the Taskforce.
Collaborate Law – Ken Sprang. This will be a twenty minute presentation a the June membership
meeting.
Other:
The annual meeting will be on September 29, 2006 at McLean
Bible church.
Dates of Future Board Meetings: June 9, 2006 following the membership meeting; 12-3 pm.
List of Attachments: Post Event Worksheets for Hedy’s
Training and Valentine’s Event.
Respectfully submitted, Judy Neary
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Date: 2/3/2006
Place: McLean Baptist Church
Call-to-Order:
9:05 a.m.
(Mirroring of decisions for secretary)
Business:
Approval of minutes from previous meeting: approved
Nomination of Rebecca Sears for VP: approved and unanimously
elected by membership
Treasurer’s Report: There is $22,247 in MAIT accounts. Every training has exceeded financial
expectations.
Education Report: Jetta’s training has been cancelled. Rick Brown will be here 5/5/06. End-of-Year
Recap at 6/9 meeting.
Membership Report – numbers – (Sharon) Peggy reports we now
have 100 paid members. Two new members:
Keith Miller and Katherine Brooks
Other Standing Committee and Ad Hoc Reports:
Continuing Ed. For Couples – Gloria Mog – hope to offer one
per month September through May. This
is a workshop for area couples who have attended a workshop and would like
assistance with maintaining skills.
Valentine Campaign –Debbie Mulhern – The Clarks are hosting
an event in Loudoun County with profits going to the IRI Scholarship Fund.
Old Business:
IRI
liaison-need a member willing to be part of phone bridge
Videotaping Education Events. A new trainee has inquired about the possibility to provide
webcasts of MAIT trainings.
New Business:
Scholarship
Fund
Collaborative
Law – Ken Sprang-June meeting
Other:
IRI Conference: MaryRita reported this year an “Early Bird” discount will be offered as well as a
new payment plan. The conference will
end following the dinner/dance on Saturday night. Harville and Helen will be hosting a 25th Anniversary
of Imago Celebration at their ranch.
Shuttles will be available to take attendees from the conference site to
the ranch.
The 2007 conference will be held outside of the United
States.
Dates of Future Membership
Meetings
Next Meeting:
June 9, 2006 at McLean Baptist Church
Respectfully Submitted: Judy Neary
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Date: 10/7/2005
Place:6510 Montrose St. Alexandria, VA 22312
Time:11:00 a.m.-3:05 p.m.
Members Present: Suzanna Hillegass, Cliff Ayers, Deborah
Ross, Sharon Nalley, Jody Irving, Gloria Mog,
Judy Neary.
Members Absent: Ann Dobbertin, Sharon Scott, Peggy
Brennan, David Flohr
Call-to-Order, General Announcements and Check-In:
Business:
Approval of minutes from previous meeting:
Treasurer’s Report: We do not have to file previous years’
tax return because our income was less than $25,000. This reaffirms our non-profit status (501c).
Credit card service fees have been substantial using
PayPal. The Board will review whether
MAIT will continue to offer this as a payment option due to these additional
expenses.
Education Committee Report:
The Pat Love trainings will make a small profit. Education
Committee will be responsible for the Check-in process. Formal programs will begin promptly at
9am.
The following Honorariums are in effect for presenters: $50
for local presenters for a 2.5 hour presentation, $400 for local presenters for
a day-long presentation. There is still
one Educational Event to be scheduled.
The committee requests that Board respects boundaries regarding event
details (flyers, etc.)
Membership Committee Report: Thus far we have 35 paid
renewals. The members of the committee will meet with new trainees. An email
will be sent to the membership requesting a meeting site in Maryland. Suzanna
will look into possible use of Library community rooms.
Other Standing Committee and Ad Hoc Reports:
Continuing Ed for Couples – Gloria Mog: There will be a
training meeting in November which will be facilitated by Gail. Workshops will
be planned for January. A regular schedule will be established. A flyer will be created and sent to Imago
therapists.
Valentine Event Committee: Deborah Mulhern, Carl Seigal,
Gloria Mog: The Board has agreed to support this event as a MAIT function, but
will not provide any financial support. IRI is developing a format and PR to
produce a national event.
Old Business:
Nominations for Vice President: Cliff reported no forward
movement. The membership has been asked for nominees. The Board is working on securing nominations.
Global Committee: Maryrita chairs the international
committee. We need to find a volunteer
to be MAIT’s representative on the committee.
Videotaping Education Events- Cliff Ayers: Cliff has agreed
to be responsible for videotaping this year ONLY. He has also agreed to arrange
for a substitute when he is unable to attend educational events.
Sister Organizations: This has been deferred due to lack of
volunteers to assist.
New Business:
Scholarship Fund: The Board wants to be able to offer a
$1000 scholarship for the Basic Clinical Training. Clinical Instructors will be approached about reducing their fee
by $1000 and the trainee would be responsible for the remaining fees. The Board hopes to be able to offer the
first Scholarship in Spring 2006 based on previous years’ net profits. The Board will review our net profit and
make a decision regarding the amount to be designated for the Scholarship fund.
Collaborative Law – Ken Sprang: Suzanna would like to ask Ken
to come to the December 9th
membership meeting to talk about this topic.
Health Insurance group rates: Cliff will investigate this
issue.
Other: Suzanna has requested that each Committee Chair to send
thank you notes to volunteers that assist their committee. Judy Neary will send the thank you notes if
committee chairs forward the necessary information. The Board recognizes the importance of acknowledging volunteer
participation.
Dates of Future Board Meeting:
12/9 – following general membership meeting/ed event.
2/3 – 11am – 3pm
4/28 – 11am- 3pm
6/9 – following general membership meeting/ed event.
Respectfully submitted,
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Date: 9/16/05
Place of Meeting: McLean Baptist Church
Number of Attendees: 32
Gathering for coffee and bagels
Call to Order and Welcome:
Cliff Ayers convened the meeting with a Gathering
Circle. Following the Circle,
announcements were made and the Agenda was reviewed.
Member Check-in:
Attendees introduced themselves by explaining their
affiliation with MAIT, location of their practice and an appreciation for MAIT.
Business:
Approval of Minutes: by R. Whitten, seconded and approved at
large
Reports:
-Relevant information from the
Board of Directors
Cliff Ayers explained the absence of MAITS administrative
assistant (S. Nally) was due to Hurricane Katrina.
Robert Wohlfort was acknowledged and received a Certificate
of Appreciation for his work as Chair of the Couples Continuing Education.
Robert Whitten and Glynn Ford were acknowledged as MAIT’s
Founding Fathers and other members of MAIT’s beginnings were acknowledged.
Two new MAIT members (Teresa Hunt and Molly Rildel) were
recognized as new IMAGO Therapists.
Cliff introduced Debbie Mulhern as the facilitator for the
educational event.
-Treasurer’
Report
Deborah Ross reported on MAIT is a 501C# organization and
MAIT’s attorney (Davis Clark) is proceeding with legal process for IRS filing.
Discussion of statement as well as finances form and
educational events.
New Budget was approved.
-Education Committee
Jody Irving, Chair of Ed. Committee, report on Education
events for ’05-’06:
10/15-10/16 – Pat Love, Couples Weekend w/ Pat Love
10/17-10/18 – Pat Love, “Sex – What Therapists Need to Know”
Jody reviewed ’04-’05 educational programs which included:
David Flohr, “New Ways to Love”
Maya Kollman and Donna Bowman, “Grief and Loss”
Susan Lyle, “Sexual Addiction”
MAIT Retreat with Hedy Shleiffer
Darcy Cartwright, “Voice Dialogue”
3. Survey results
indicated decision to offer Hedy’s
Residential Retreat
every other year.
4. All mailings will
be sent electronically.
5. ’05-’06 events
scheduled:
10/17-10/18 – Pat Love, “Sex – What Therapists Need to Know
12/9 – Donna Bowman, “Affairs”
1/1/06 – Hedy and Yumi
1/22/06 – Hedy’s 1 Day Couples Workshop
3/06 – Jette Simon
- Membership Committee Report
Peggy Brennan (Chair) reported new members to the committee.
Committee members will be
introducing trainees to MAIT by meeting with them and distributing MAIT
brochures.
Telephone contact will be made to new and veteran members,
plus follow-up contact to encourage membership renewals.
-Report from other standing
committees
Policy and Procedures – Barbara Adams reported for Ann
Dobberton.:
There are new forms for reporting minutes
P&P Manuals now include role descriptions for each Board
Officer.
Historical records are available dating back to the first
MAIT meeting.
Community Education – Gail Guttman reported for Bob
Wohlfort:
Two programs were held in at the end of the last year with
the purpose of enhancing and continuing their use of Dialogue and Process.
Gloria Mog is Chair for ’05-’06 and is recruiting for new
members of the committee.
Reorganization will occur this fall, with trainings provided
to members and programs will be scheduled for 2006.
3. Technology
Support
Tom Hillegass will continue providing this valuable service
Explanation of how the data base is collected and will be
stored
All information for the Directory comes from the data base.
All MAIT communications will be done via email.
Cosmetic improvements have been made to the website.
Close review now
allows for great accuracy of the
information within the data base.
Web site address: www.imagoma.org
4. Nominations
Committee
Cliff Ayers report for David Flohr
Both nominees and continuing officers were announced:
President: Suzanna Hillegass
Past President: Cliff Ayers
Vice President: not filled
Treasurer: Deborah Ross
Secretary: Judy Neary
Member at Large (Virginia): Peggy Brennan
Member at Large (Maryland): Sharon Scott
Chairs:
Education: Jody Irving
Membership: Peggy Brennan
Community Education: Gloria Mog
Technology Support: Tom Hillegass
-Report from Imago International (IRI)
Mary Rita Weiner reported about the monthly IMAGO World News, an e-newsletter
providing information on upcoming events and initiatives.
Tim Atkinson’s plan for a Valentine Day Initiative, a
world-wide event, was announced as a
way to publicize IMAGO and expand awareness.
Carl Siegel has volunteered to organize a local Valentine
event as small community venues are needed nationally.
-
Announcements from General Membership
Cliff Ayers and Suzanna Hillegas acknowledged and presented
Certificates for Outstanding Service to:
David Flohr – For service as President, Vice President and
Past President.
Jody Irving – For service as Education Chair
Ann Dobberton – For service on Policies and Procedures
Manuals
Gloria Mog – For service provided in coordinating
development of MAIT Brochures
Patricia Dickerson – For ten years of service as MAITs
Administrative Assistant
Peggy Brennan – For service as Member at Large
Time and
Date of Next Meeting: October 7. 2005
Direct any Additions or Corrections to the Secretary at:
judy@jnearylcsw.com
EDUCATION
EVENT
Name of Presenter(s) Debbie Mulhern
Title of
the Event “Appreciation and
Frustrations with MAIT”
Relevant Information
Respectfully Submitted,
Acting
Secretary Peggy Brennan
Approval
Date:
Signature: